Practical Tools for Minimizing Distractions and Maximizing Flow
Advances in technology have made almost everything exponentially easier, faster, and more available, including your chances of being distracted. With the onslaught of stimuli hitting your brain every day, it can be difficult to stay on one task long enough to have a chance of getting into flow.
That’s where distraction management, along with many of the other flow principles discussed in this series, comes into play. By limiting what can take away your attention during a productive work block, and learning how to cultivate a more substantial attention span in general, we can dramatically improve our chances of reaching a flow state and our ability to enjoy the present moment.
First, let's discuss what’s happening to our attention due to our modern lifestyle and heavy technology usage. ADT, or attention deficit trait, is a genuine neurological phenomenon that is becoming more and more prevalent as we interact with our digital devices on a scale never before seen in human history. Unlike ADHD, which has a genetic component much like type I diabetes, ADT is entirely brought on by lifestyle and environment, much like type II diabetes. Constant distractions, obligations, notifications, rushing, multitasking, chronic stress, and algorithms that feast on dopamine are at the core of what drives the development of ADT. Unfortunately, those are things that just happen to be part of everyday life now. So, as opposed to 50 or 100 years ago, when daily life wasn’t this taxing for our brains, we need to work harder to preserve our ability to focus than ever before.
ADT is marked by feelings of inner frenzy, distractibility, and impatience, leaving that person with difficulty staying organized, setting priorities, and managing time. These symptoms serve to undermine the talents and productivity of what should be an otherwise functional and helpful coworker or executive.
If you’re wondering how prevalent this issue is, a study on hurry sickness, which is highly similar to ADT, found that 95% of the managers studied suffered from the condition. Of course, these conditions may have been around before in a small subset of the population, in jobs that required constant switching of attention, high stakes, and very little time off, like a stockbroker, a sous chef at a Michelin star restaurant, or maybe even a mother of nine children. But now, we all have ample ways to fry our brains and erode our attention to bring on negative symptoms and behaviors.
Smartphones, mixed with the powerful social media algorithms, prey on your dopamine response and aim to get you addicted to apps and screen time. They teach your brain to look for the “next thing” for stimulation in the process. If a post was good, what might happen if you scroll a little further? Maybe an even better, more entertaining, or more stimulating post awaits! This type of activity is not conducive to cultivating the attention span or focus required to achieve a flow state or even to just sit at a dinner table without feeling restless unless you’ve checked your phone in the last ten minutes.
People functioned in society for thousands of years without a smartphone in their pocket. You don’t need it in the bathroom, during sleep, on the desk face up during zoom meetings, or in your pocket on a walk. If you can’t handle a couple of these activities without your phone, you may want to start asking yourself why. The most distracting place for your phone is in sight with notifications on or in your pocket. Leave your phone out of sight and out of reach to be more engaged at work and in your personal life.
Email isn’t much better for the average worker and has been identified as the number one source of distraction in the workplace. The practice of constantly checking email throughout the day, with some studies finding an average of 36 checks per hour, is highly detrimental to our attention. This is mainly due to a concept known as attention residue, which essentially means when we split our attention, we are more easily overwhelmed, more prone to making errors, and have more difficulty making decisions. Even small shifts in attention can cause this effect to happen. So, a brief check of the inbox and a short reply may seem harmless, but in reality, you just cost yourself up to 20 minutes of attention residue and undermine peak productivity. A worker or executive who spends their entire day trying to accomplish work when constantly switching tasks or being distracted will likely never reach a flow state. They will undoubtedly, over time, develop symptoms of ADT. This style of work will feel less productive, stressful, and unsustainable.
In his most recent book, A World Without Email, Cal Newport reminds us that we sent men to the moon without email and a computer that would be put to shame by a modern smartphone. He describes how we previously relied on systems and procedures set up for efficiency of communication, rather than how we currently use email and other administrative duties out of sheer ease and convenience.
There was a shift in the 1990s away from on-staff administrators and toward technology that would allow everyone at the company to perform their administrative responsibilities at a rudimentary level. The idea was to cut costs by reducing the need for a salaried staff of administrators. Still, the hidden cost is that other employees’ work has been diluted now that they spend as much as 40% of their time checking and responding to emails.
The lesson here is not that we need to get rid of our smartphones, stop using email, and become Buddhist monks unless that’s your thing. Instead, we need to be mindful of our surroundings and understand some assembly may be required to optimize our attention span and workflow. Sitting down and being productive for two to three hours on a single project is becoming increasingly rare.
Distractions and misuse of technology have reached a point where we spend most of our workday switching from task to task or attending countless meetings, or in general, spending more time talking about work than actually doing it. We rarely, if ever, have the chance to become fully immersed in a project and work at a natural pace to produce our highest quality work. Without attention and focus, we lose our ability to get into flow, be maximally productive and enjoy the present moment. At this time, the environment we all live in is not conducive to a balanced lifestyle that allows for moments of pure focus mixed with moments free from obligations and notifications tugging at our attention. However, that doesn’t mean we have to fall victim to the pressures surrounding us. Check out the tips below for strategies you have control over to help you create more balance, focus, and flow in your life.
Practical Tools
If you are interested in learning more about how Five to Flow can improve the five core elements of your organization, contact us today. For more information on flow concepts and how they improve business health, visit the Collective Voices blog for more articles.